Closing the Year Strong: Year-End Tips for Property and Facility Managers

As the end of the year approaches, property and facility managers face a critical time to wrap up projects, address outstanding maintenance issues, and plan for the coming year. A well-executed year-end strategy can not only ensure smooth operations but also set the stage for a successful year ahead. Here are five practical year-end tips to help you close 2024 strong.

1. Conduct a Comprehensive Year-End Inspection

Schedule a walk-through of your property or facility to identify any issues that need immediate attention. Focus on:

• Structural Integrity: Look for cracks, leaks, or other signs of wear and tear that could worsen during the cold winter months.
• HVAC Systems: Test and service heating systems to ensure they’re running efficiently.
• Exterior Areas: Check parking lots, sidewalks, and landscaping for damage or hazards caused by seasonal changes.

Document findings and prioritize urgent repairs to avoid costly surprises. Have you heard of our URI ERP? It can help organize your property-specific data all in one easy to use app right on your phone! Learn more here.

2. Review and Update Maintenance Records

Ensure that all maintenance logs are up-to-date and organized. A clear record of completed tasks, inspections, and repairs helps:

• Track recurring issues.
• Demonstrate compliance with safety regulations.
• Simplify planning for next year’s maintenance schedule.

If any records are missing or incomplete, now’s the time to fill those gaps.

3. Tackle Deferred Maintenance

Sometimes, year-end budgets allow you to address deferred maintenance tasks. Consider investing in:

• Roof repairs or replacements.
• Elevator inspections and upgrades.
• Deep cleaning of common areas, HVAC ducts, or carpets.

Proactive maintenance can help you minimize potential disruptions and improve tenant satisfaction in the new year.

4. Plan for Winter Weather

If your property is in a region prone to winter weather, like our Philadelphia, Baltimore, or Washington DC markets, now is the time to prepare. Key steps include:

• Stocking up on salt, sand, and snow-removal equipment.
• Scheduling contracts for snow plowing or de-icing services.
• Inspecting gutters and drainage systems to prevent ice dams and water damage.

Even our Floridians can benefit from planning ahead for the season, even though they can typically expect much more mild conditions.

5. Review Insurance Policies and Emergency Plans

Unexpected incidents can occur at any time, so it’s crucial to:

• Confirm your insurance coverage aligns with your property’s current risks.
• Update emergency contact lists for vendors and key personnel.
• Ensure emergency equipment like generators and fire extinguishers are in working order.

A quick review now can save significant headaches later.

Partnering for Year-End Success

At Unlimited Restoration, Inc., we understand the challenges property and facility managers face throughout the year. Whether you need assistance with water damage prevention, mold remediation, or disaster planning – We’re On It! Contact us today to schedule a consultation and finish 2024 strong: 888.327.9664